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Administrative Assistant

Administrative Assistant
The Marrone Law Firm, P.C., is a strategically-growing, multi-office boutique law firm in Central New York specializing in the areas of Elder Law, Trusts and Estates, Guardianships, and Small Business. We help clients plan for the future and protect their families. We are a high-energy and community-oriented firm, focused on serving a growing clientele who have sensitive and timely needs. We have been named a CNY Best Place to Work and one of only 3 companies in CNY to make Inc. Magazine's Best Workplaces list.
We’re looking for an amazing, full-time Administrative Assistant to join our team of A Players. If you are a highly-organized administrative professional with experience supporting professionals, read on to learn more about this exciting opportunity!

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RESPONSIBILITIES

  • Manage attorney calendars, email, and associated tasks
  • Answer all incoming calls on behalf of attorneys
  • Process all incoming mail and physical office filing
  • Assist with intake of potential new client matters
  • Assist with client scheduling and client communication
  • Prepare materials for attorneys in advance of meetings and court appearances

PROFICIENCIES

Quality Communication: The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, Slack messages, text messages and/or emails.

High Level of Discretion: Since our EA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must. Team Player: In addition to working directly with the CEO, the EA will also work with other members of the Firm. They’ll need to be able to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, or gossiping.

Anticipating Needs: As a part of our commitment to enabling our CEO to serve our company and clients at the top of their game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for them to make their greatest contribution.

Affinity for Technology: Our executive assistant will be technologically savvy and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Slack, Zoom, Google Suite, Microsoft Office Suite.

OUR IDEAL CANDIDATE

You love learning. Internal and external processes are constantly evolving and improving, and you are always looking for the opportunity to learn, grow, and contribute.

You are a fantastic multitasker. You will often be surrounded by competing priorities, and our ideal candidate can determine the difference between urgent and high priority, and act accordingly.

You are a self-starter. You’ll have many team members to collaborate with, but you’ll need to be able to take ownership of each of your projects from start to completion.

You are an excellent communicator. You have superior written and verbal communication skills.

QUALIFICATIONS

  • Previous experience as an administrative assistance within a law firm or other professional office setting
  • Ability to present a professional appearance when meeting with clients
  • Commitment to excellence in client service

JOB OPPORTUNITY DETAILS

To apply, email your resume to anthony@themarronelawfirm.com. This will be a full-time position based in our Syracuse office, with opportunity for professional development and career advancement.

We offer competitive salaries, benefits (profit-sharing and retirement matching, health and dental insurance), generous vacation packages, and a great team of people you can be proud to work with every day. The salary range for this position is $40,000-$50,000.

At The Marrone Law Firm, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our services, and our community. We are proud to be an equal opportunity workplace.